中国海外石油校友会
  China Overseas Petroleum Alumni
     My Account   |  Sign Up
Skip Navigation Links
Home
About COPA
Events
Membership
Bulletin
Useful Links
Contact Us
   
      

About COPA


By-Law

ARTICLE I. NAME

This association is a non-profit organization registered in Texas. Its name is China Overseas Petroleum Alumni.

 

ARTICLE II. PURPOSES

The purposes of this association are 1) to promote information and academic exchange among alumni of Chinese petroleum universities, between alumni and their universities in China, 2) and promote business, science & technology development between China and the rest of the world.

 

ARTICLE III. YEAR

The working year of the Association, for all purposes, shall be September 1 to August 31.

 

ARTICLE IV. MEMBERS

Membership of the Association is open to any person who has studied or worked in Chinese or overseas petroleum universities and institutes. Those who have submitted application form and willing to follow the rules set in these by-laws will become members of this association. Members of the association have the obligation to follow all provisions set by this bylaw and will not conduct any activity to damage the reputation of this association.

All members pay such membership dues as may, from time to time, be decided by the Board. Failure to pay such dues within three months of the due date (September 1), and after one reminder, will result in the automatic cancellation of membership, which may only be re-instated after the payment of any outstanding dues or charges.

 

ARTICLE V. HEADQUARTERS

The Headquarter of the Association is at Houston, Texas.

 

ARTICLE VI. OFFICERS

The Officers of the Association shall be the President, Vice Presidents, Secretary, and treasurer. The President shall be pre-elected by simple majority of the membership of the Association in attendance at the Annual meeting one year before the year of office, shall hold office for one year and shall not be immediately re-electible. President leaving office will become president-past for one year. Treasurer and Secretary will be elected by directors of the board at the first board of directors meeting after the annual meeting.

 

ARTICLE VII. DIRECTORS

There shall not be more than twelve Directors of the Association, who shall be voting members of the Board. Each university¡¯s president of alumni will automatically become a board member and all other members shall be elected by the simple majority of the membership in attendance at the annual meeting. Directors may serve up to two consecutive terms (with no limit on non-consecutive terms) of two years. The terms of office of the initial Directors shall, in order to ensure continuity in the operation of the Association, be decided by the Officers, and may vary from one (1) to three (3) years.

The Board of the Association shall determine all the business of the Association, and all of who shall have equal voting rights. Additionally, the immediate past-President shall be non-voting members of the Board. The Board shall meet at the Annual Meeting and at other times at its need or discretion.

 

ARTICLE VIII. ADVISORY BOARDS / SUBCOMMITTEES

The Board may, at its discretion, appoint such Advisory Boards and Subcommittees as it may, from time to time, deem to be of assistance to the Association. All Advisory Boards and Subcommittees shall be chaired by an Officer or Director. No Advisory Board or Subcommittee (except the conference Subcommittee) shall continue in existence for more than one (1) year without formal renewal by the Executive Board.

 

ARTICLE IX. QUORUM

The Quorum for a meeting or consultation of the Board shall be six.

 

ARTICLE X. MINUTES, REPORTS, AND AGENDA

The Minutes of all meetings or consultations of the Board shall be recorded by the Secretary in the Minute Book of the Association, and shall be submitted for confirmation to the next formal meeting of the Board.

Minutes of all meetings or consultations of Advisory Boards or Subcommittees shall be kept by a designated member of the Advisory Board or Subcommittee and shall be sent to the Secretary of the Association to be included on the Agenda for meetings of the Board.

Matters for inclusion on the Agenda of a meeting of the Board must be received by the Secretary of the Association not less than one calendar weeks before the date of the meeting. The Secretary of the Association may accept matters for late inclusion on the Agenda at the discretion of the President or, in his or her absence, by his or her designated deputy.

 

ARTICLE XI. ANNUAL MEETING

An Annual Meeting of the Association shall be held in conjunction with the Annual International Conference of the Association, of which notice shall be given to all members. The Annual General Meeting shall receive the Reports of the President, Secretary and Treasurer together with such other reports and business as the Board may decide, and the provisional accounts for the previous year, and shall elect Directors as necessary and appropriate.

The business of the Annual Meeting shall be determined by the Board save that items submitted to the Secretary of the Association not less than four calendar weeks before the date of the Annual General Meeting.

 

ARTICLE XII. ELECTIONS

The election of Directors, when applicable, shall be by simple majority of the members present at the Annual General Meetings. Proxy or written votes shall be entertained. In the event of a tied vote the President, or his or her deputy pro-tem, may exercise a casting vote. Full notices of all candidates for election shall be presented to all members of the Association by the Secretary. All candidates for election must signify in writing to the Secretary of the Association of their willingness to stand. Elections shall be conducted by secret ballot in accordance with procedures established by the Board.

 

ARTICLE XIII. RESIGNATION AND REMOVAL

A Director who fails to attend, without substantial cause, two consecutive meetings of the Board shall be deemed to have resigned his Directorship.

A Director may be removed from the Executive Board by

(a) A two-thirds majority of the whole Board.

(b) a two-thirds majority of those members present at an Annual General Meeting or a Special General Meeting of which due notice has been given, save that no Director shall be removed from office in his unavoidable absence and without clear statement of the reasons for the requested removal, to which the Director must have a right of reply in person.

The President may be removed from office by a two-thirds majority of the full Executive Board.

 

ARTICLE XIV. VOTING RIGHTS

All members have equal voting rights, which may not be exercised in absentia. Members whose dues have not been paid at the time of election or meeting may not exercise their votes.

 

ARTICLE XV. DUTIES

The duties and responsibilities of the Officers of the Association are set out in the attached Schedules, which may be amended by the Board at its discretion.

 

ARTICLE XVI. ACTIVITIES

The activities of the Association shall be all or any of those concerned with academic study, discussion and development both internationally and nationally as decided and interpreted by the Board, and as indicated in the Schedule attached to these By-Laws.

 

ARTICLE XVII. AMENDMENTS

This By-Laws may be amended by a two-thirds majority of the full Board or by a two-thirds majority of entitled members of Association voting in person at an Annual General Meeting or a Special General Meeting.

 

ARTICLE XVIII. RATIFICATION

This By-Laws take immediate effect when formally ratified by the initial Directors of the Association as recorded in the Articles of Incorporation.

September 17, 2000

 

Schedule A: Duties

 

President

The President shall carry out decisions made by the board of directors and coordinate all activities of the association. The president shall chair all meetings of Board and shall preside at the annual meeting of the Association. The President shall represent the Association before other bodies and major speakers at the Association's conferences and activities shall be invited by him or her, in his or her name or on his behalf. The President shall present a Report to the Annual General Meeting of the Association.

 

Secretary
The Secretary shall maintain the records and minutes of the Association in all its activities and constituent committees, and ensure that they are produced for discussion and approval at the appropriate committees and meetings.

The Secretary shall

(a) Circulate all members of the Executive Board with the minutes of Board meetings not more than one week after any meeting and not less than four weeks before the meeting at which they are to be produced for confirmation.

(b) Prepare the Agenda, in consultation with the President and Officers, for all Board meetings and circulate this Agenda and associated papers to Board members not less than two weeks before such a meeting.

(c) Circulate all members of the Association with the Agenda and papers for the Annual General Meeting of the Association (and any Special General Meeting) not less than four weeks before such meetings.

(d) Oversee, direct and adjudicate all votes taken by the Board and members of the Association.

(e) Be a member of the Conference Subcommittee, and may be a member of any other Advisory Board or Subcommittee at the discretion of the Board.

(f) Distribute the Newsletter of the Association to the Membership.

(g) Present an annual Report to the Annual General Meeting.

 

Vice President

The Vice President shall assist the President to coordinate routine activities of the association and shall have powers and perform such duties as may be delegated to him by the President and the Board of Directors. If the President is not present or absent from a meeting, the vice president delegated by the President shall have the powers to perform the duties of President with the approval of the Board.

 

Treasurer

The Treasurer shall maintain the accounts of the Association authorized by the Board and the books of the Association.

The Treasurer shall also

(a) Report to the Board at its meetings and shall present a Financial Report and Accounts for the previous financial year to the Annual General Meeting, at which they must be approved.

(b) Recommend appropriate levels of fees and dues for approval by the Board.

(c) Control and approve all expenditure and financial undertakings on behalf of the Association. No expenditure or liability incurred without the Treasurer's formal approval shall be a charge upon the Association.

(d) Be a member of the Conference Subcommittee and any other Advisory Board or Subcommittee which has, or may have, a financial aspect and shall exercise a decisive voice in the establishment of any fees, dues or charges, which must be formally approved by him.

 

Directors
The Directors of the Association shall attend and participate fully in the meetings of the Executive and shall take on such specific responsibilities as the Board may from time to time decide and report.

 

Schedule B: Activities

1. Set up a website for all members (News and Events for Members and School, Member Database, career service etc.). Promote information exchange among members.
2. Organize specific topic/projects delegation and conferences
3. Arrange US company and university visits
4. Arrange high level executive meetings and discussions

 




   

© Copyright 2014 COPA Organization. All right reserved.